AI systems for small businesses in Greater Boston
Most small companies run on spreadsheets and group texts. AI can’t read that. We put your operation on one system of record, automate the leaks, then build agents that do real work.
Our AC stopped working. Can someone come out this week?
Yes. Three quick questions so the technician comes prepared: your address, the system’s age, and the best time window?
12 Elm St, about 10 years old, mornings.
Booked for Thursday at 9am. You’ll get a text when the technician is on the way.
Where the money leaks
The businesses that seem to have AI figured out mostly just have clean, connected systems. The AI sits on top. That order is the whole method.
Add-ons, changes and extras happen before anyone approves the price. Margin disappears quietly.
A form fill or missed call sits overnight. Customers buy from whoever responds first.
Every order, invoice and customer issue needs you. Growth stops at your desk.
How we work
You don’t pay for AI until the data under it is clean. Each phase has to hit its gate before the next one starts.
Timelines are for a 10–20 person company. Smaller teams move faster.
We map how work actually flows, list every spreadsheet and message thread, and measure where time and money leak. Then we pick the few tools you need.
Gate A: a fixed-fee proposal you can say no to.
Every customer, job and order moves into one system. The first automations stop the biggest leaks: approvals, lead intake, follow-up.
Gate B: nothing important lives in a spreadsheet or group text anymore.
You see profit on every job, product or account while it's still running. Invoices get read and coded automatically. One cash forecast.
Gate C: you know your margin before the job closes, not at tax time.
Agents go to work on clean data, starting with the ones that win customers and protect margin.
Result: agents in production, each with a named owner.
Solutions
Six jobs every business has, no matter what you sell. Each one gets an owner on your team who approves its work.
Answers every call, form and message within minutes, asks the right questions, and books the appointment, estimate or table.
Replaces leads sitting in an inbox
Reads invoices, receipts and forms, pulls out what matters, files it where it belongs, and asks you only when something looks off.
Replaces data entry and chasing paper
Someone talks into their phone and the agent writes it up: site logs, shift handoffs, visit notes, meeting notes.
Replaces reports nobody writes
Turns a request into a priced quote or proposal from your own prices and past jobs, ready for your review.
Replaces quotes that take days
Keeps customers informed without you: order status, appointment reminders, project progress, in your voice.
Replaces “just checking in” calls
Chases unpaid invoices, unsigned quotes and review requests on a schedule, politely, until it's done.
Replaces follow-ups that slip
We start with the tools you already use, recommend the right ones where you have gaps, then connect everything. Agents come last, and only where software stops.
Already on a CRM, booking tool or accounting software? We build on it. No rip and replace.
Still on spreadsheets for something? We recommend the right tool for your size and budget, and set it up.
Once your tools talk to each other, we build agents for the work software can't do.
Industries
The leaks look the same everywhere: slow replies, work done without sign-off, costs nobody sees until month end. The fix is the same order every time.
Don’t see yours? Tell us how you run today.
| Metric | Baseline | Target |
|---|---|---|
| Lead response time | Set in Phase 0 | Under 15 minutes |
| Change orders signed before work | Set in Phase 0 | 100% |
| Budget variance per job | Set in Phase 0 | Under 3% |
| Warranty ticket close time | Set in Phase 0 | Under 7 days |
Results published at each gate, with the client's permission.
You know the price of each phase before it starts, and you can stop at any gate.
Free
Three weeks. Workflow map, system choices, baseline numbers and a fixed-fee proposal.
Book the assessmentQuoted after the assessment
Systems set up, active work migrated, first automations live, profit visible.
Per agent + monthly
Agents built on your data, handed to a named owner, and supported after launch.
About
Your business is a little wild. It should be. That's the people, the instincts, the way you like things done. We keep all of it and build the wiring underneath, so it runs without you holding it together.
I'm Aslihan, founder of Wildwire. I'm an ML and AI engineer who built production systems at a Fortune 500 company, a Salesforce developer, and co-founder of ZoneIQ, which turns an address into a feasibility report for real estate developers. Now I bring that same engineering to small businesses: first the systems your team actually uses, then the AI that runs on top of them.